HomeFloridaAcademic Advisor II
University of Florida

Gainesville, FL

Academic Advisor II

LocationGainesville, Florida 32608
Employment TypeContractor
Date Posted2022-08-11
Direct Apply
Valid Through2023-09-05

Job Description:

Academic Advisor II

Job No: 524586
Work Type:
Location: Main Campus (Gainesville, FL), Alachua
Categories: RealCat
Department: ***** - EG-INDUSTRIAL / SYSTEMS ENG

Job Description

Classification Title:

Academic Advisor II

Job Description:

Engagement with Undergraduate Students through Proactive Advising

Under supervision of the ISE Department Chair and in direct collaboration with the ISE Department Undergraduate Program Coordinator, this position requires independent action, unsupervised decision-making and the ability to assume responsibility for Academic Support Services for the ISE Department.

Responsibilities include:
- Developing advising and recruiting programs as well as administering and executing these programs,
- Academic advisement of undergraduate ISE students in their second-year and beyond to help with identification of appropriate resources and to ensure student retention in the major,
- Conducting individual and group advising sessions, and preparing printed and web-site materials to guide student in decision-making,
- Coordinating student peer advising in ISE and ensuring that all peer advisors receive necessary training offered by the HWCOE and EAC for peer advisors,
- Understanding and effectively communicating to students the latest policies on academic progress of undergraduate ISE students, including graduation requirements, student petitions, and probation and course substitutions, according to COE and ISE policies and procedures,
- Handling the transfer student application process for the department, including preparing paperwork for final processing by HWCOE and keeping track of allotted enrollment slots for transfer student admission,
- Handling academic probation contracts, including reviewing reports, evaluating cases, presenting cases to the academic team, developing contracts, and meeting with students on academic probation,
- Assisting ISE undergraduate students in applying for and obtaining fellowships and scholarships from the HWCOE, UF and external sources,
- Advising and assisting students in identifying resources to find co-op and internship opportunities (e.g., UF CRC services) and directing students to appropriate resources in HWCOE and at UF for professional development, career readiness, and full-time employment,
- Advising and assisting students who are interested in the Study Abroad program,
- Advising and assisting students who would like to participate in undergraduate research,
- Assisting the Associate Chair of Undergraduate Studies with enrollment management and ensuring balanced load in sections offered throughout the year,
- Assisting students with application to the combined degree program.

Recordkeeping and Report Generation

Responsibilities include:
- Reporting results of advising assessments and enhancements to the ISE Department and to the EAC,
- Developing appropriate electronic databases and paper files for all ISE upper-division undergraduate students (in cooperation with the HWCOE, Associate Dean for Student Affairs Office) and maintaining and managing SASS files,
- Monitoring/reporting on progress of transfer students,
- Handling degree and minor certification,
- Compiling and analyzing statistical data reports concerned with ISE undergraduate enrollment, retention and other related data such as exit interview data, including records required for accreditation by ABET and SACS,
- Interpreting educational and administrative rules and policies,
- Recommending new and improved programs and/or technologies for the effective delivery of ISE undergraduate educational programs.

Collaboration and Professional Development with UF and College Partners

The academic advisor serves as a liaison between the Department and UF and HWCOE Academic Programs. This role is intended to keep the advisor abreast of regulations, procedures, and opportunities regarding undergraduate students in ISE, including minority recruitment, mentoring programs and visiting scholar programs.

Responsibilities include:
- Coordinating with HWCOE advisors during the students' first year in order to best prepare them for their transition to departmental advising starting in the second year,
- Maintaining ISE material in the UF undergraduate catalogs and coordinating with the HWCOE in providing timely submissions of catalog revisions,
- Maintaining and updating ISE brochures, handbooks, forms, posters, and other recruiting materials,
- Coordinating recruiting activities that are germane to the advising role (e.g., EGS 1006 coordination, Preview advising and information sessions, HWCOE New Student Welcome, HWCOE New Student Convocation, etc.),
- Coordinating recruiting from community colleges (e.g., Santa Fe and Miami Dade) through points of contact at those institutions, including the GatorEngineering Program at Santa Fe College,
- Actively participating in the UF Undergraduate Advising Council (UAC) and HWCOE Engineering Advising Council (EAC) meetings and associated committee activities.

Expected Salary:

$52,500 - $57,500; commensurate with qualifications and experience

Minimum Requirements:

Master's degree in education, counseling, or an academic field directly related to the advisor's area of responsibility and one year of relevant experience; or a bachelor's degree in education, counseling, or an academic field directly related to the advisor's area of responsibility and two years of relevant experience.

Preferred Qualifications:

Have a strong preference for and specialty in undergraduate engineering students and their development. Experience in advising and counseling students at the graduate and undergraduate level preferred. Experience in developing and maintaining electronic databases required. Competency in spreadsheet use. Working knowledge of university-level policies and procedures to facilitate recruitment and student counseling.

Must possess the following key attributes: A mentality that embraces a team spirit, an openness to follow or lead when necessary. A passion for undergraduate engineering student development. A strong desire to grow professionally. Strong communication, interpersonal skills and a willingness to communicate.

Special Instructions to Applicants:

In order to be considered for this position, applicant must upload a cover letter and resume with application.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Advertised Salary:

Minimum Requirements

Preferred Qualifications

Special Instructions to Applicants

Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524586/academic-advisor-ii

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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Job ID: 1134480562413322718

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