University of Wisconsin-Madison

Madison, WI


LocationMadison, Wisconsin, 53715
Employment TypeContractor
Date Posted2022-08-06
Direct Apply
Valid Through2023-01-05

Job Description:


Minimum $20.00 HOURLY
Depending on Qualifications
Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefit information at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Job Summary:

This position serves as the main point of contact for the Office of the Dean and Director in the College of Agricultural and Life Sciences (CALS) and provides administrative support to the office, to ensure smooth and efficient operations.

This position is a critical part of the office's administrative team. This position is responsible for being the main point of contact for the office, receiving and responding to guests and inquiries. This position coordinates several daily operations of the office, including purchasing materials and supplies, learning and implementing office equipment and system changes, updating critical contact lists, managing supply budgets and expenditures, and maintaining both online and physical information and records. This position also coordinates building management activities, such as assisting building occupants with maintenance issues and assisting with building safety drills and announcements. In addition, this position will help to provide administrative support to college-level processes and duties.

This role is rooted in customer service, from liaising with administrative professionals across UW units, to supporting team members, to assisting the public. Individuals who excel in the role are friendly, reliable, and have an exceptional ability to express themselves through verbal and written communication. A successful candidate will also thrive in a fast-paced office environment, managing multiple tasks and priorities. Ideally, this individual will be able to use their strong attention to detail, and familiarity with a wide array of office tools, to approach administrative tasks with a solutions-oriented mindset.

Candidates must have the ability to work in and contribute to an environment that is welcoming and inclusive of a diversity of people, perspectives, and lived experiences.

The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.


Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.
  • 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 25% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
  • 10% Prepares and audits complex records, edits documents, and reviews work done by others
  • 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
  • 5% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • 20% Coordinates and supports college-level administrative duties and processes
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


-Strong interpersonal skills, including the ability to establish and maintain positive professional relationships across diverse populations
-Strong verbal and written communication skills.
-Excellent organizational skills, and the ability to manage and prioritize multiple, concurrent projects in a fast-paced environment.
-Ability to be meticulous and pay attention to details.
-Ability to maintain confidentiality.
-Ability to work independently, as well as function effectively in a team and with a diverse group of people.
-Proficient with position-related software (e.g., Microsoft Office, virtual meeting platforms, Google suite), and ability to quickly learn new platforms.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Monday-Friday, between core business hours of 7:45am-4:30pm
This position will require work to be fully onsite

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:


Additional Information:

-Monday-Friday, between core business hours of 7:45am-4:30pm
-This position will require work to be fully onsite
-A probationary period will be required
-A criminal background check will be required

How to Apply:

You will be asked to upload a resume, a cover letter briefly describing your qualifications relevant to the position, and contact information for three professional references.


Justin Cave
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: *****, STS: *****) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Assistant III(AD003)



Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 8 2022 Central Daylight Time
Applications Close: Jun 22 2022 11:55 PM Central Daylight Time

Job ID: 6294210666344397314

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