Administrative Assistant / Inventory Coordinator
Title: Administrative Assistant/Inventory Coordinator
Employment Status: 1.0 FTE
FLSA Status: Non-Exempt
Reports to: Center Director
Offering New Employee Bonus! $200 after successful completion of 60 days of employment.
Medical, Dental, Vision Insurance PTO Paid HolidaysDiscounted child care401k with 2.5% match Employee Assistance Program $10,000 Basic Life Insurance Voluntary STD, LTD, and additional life insurance Quarterly passes to Columbia Sportwear and Adidas employee store
Who are we:
Were a nonprofit organization founded in response to the question, How can we work to improve opportunities for our communitys children?. This question is at the heart of the work that we do. We believe that the answer to this question is through building environments where children can learn and develop themselves through play. By playing, our children learn about the world and how they relate to it, giving them the foundation needed to thrive.
How do we do this? We work in partnership with the Educational Service District (ESD) 112 to staff and facilitate numerous childcare centers in the southwest Washington area. Our programs are designed to support children at ages ranging from birth, to preschool, to school age. We have program types to support children of all backgrounds and needs.
You may be wondering what joining our team really means for you. Aside from getting to play with children all day, you go home at the end of the day knowing that your work is directly impacting the lives of those children by readying them for school and enriching their lives. Youll be part of a team that values connection, accountability, and innovation. We pride ourselves on fostering a community that helps our mission by helping each other.
If you are passionate about uplifting young minds and wish to make an impact that expands outside of the classroom, we would love to have you join our team!
Working as the Administrative Assistant/Inventory Coordinator youll enjoy a variety of tasks throughout your week.For three days a week youll focus on administrative duties, being the first face visitors see when arriving at the Center and completing the administrative tasks needed for the Center to keep functioning as intended. The other two days of the week youll get to focus on inventory needs, ensuring that each of our centers have the food and supplies they need when they need it. Thisinvolves maintainingthe quality of inventoryand moving and delivering itemsas necessary.This is a great opportunity for anyone looking for a varied workweek and experiences that all go into serving children and their families!
3 days per week
Serve as the face of the Center for all visitors, maintaining a professional and welcoming environment.Answer phones and front door promptly and courteously. Greet visitors and ensure proper sign-in procedures are followed.Set up, maintain, and audit child files; ensure that they are up to date for each child.Schedule dental, vision, and hearing screenings for children and their families as needed.Oversee immunization tracking for enrolled children and follow up with families as needed.Collect and track annual forms from families.Maintain all records for fundingutilizing CACFP, Procare, and ChildPlus. Run monthly reports from ELMS and ChildPlus and distribute data to specified parties. Create, maintain, and follow up on health and safety checklists. Provide classroom coverage for staff when back up is needed due to attendance and/or behavior concerns. Submit and track all maintenance and IT requests for the Center.Make deposits to the ESD 112 as necessary. Maintain a clean and orderly office environment.
2 days per week
Clean shelving, refrigerators, and freezers in preparation for incoming orders.Receive incoming inventory, including confirming accuracy and quality of order.Date and rotate products as required.Track and maintain pantry inventory.Prepare and fulfill food orders for each Center, providing substitutions as necessary.Maintain temperature logs and track pertinent information.Greet and assist when food orders are picked up.Deliver food orders as required.Break down empty boxes for recycling.Keep pantry/inventory area clean and orderly.Create monthly menus and submit todietician for approval.
Qualifications and Skills
18 years of age or olderHigh school diploma required, college experience a plus.Must be comfortable utilizing computers and technology and willing to learn new computer skills and software programs as necessary.Should have working knowledge of inventory control processes, including FIFO (first in/first out).
Must have valid drivers license and insurance.Successful completion of a portable background check (PBC) and clearance through the Department of Children Youth and Families prior to working in program.Participation in Washingtons State Training and Registry System (STARS) program required.Valid CPR certification including child/infant prior to working in program.Valid Food Handlers Card required prior to working in program.Negative TB test completed within the previous twelve months prior to working in program.Initial health exam completed by medical provider showing you are free from communicable diseases.Documentation showing immunity to Measles, Mumps, & Rubella (MMR), either vaccination records or results of a Titer test prior to working in program.Completion of HIV/Blood Borne Pathogens training prior to working in program.Provide proof of COVID-19 Vaccination or have an approved medical/religious exception on file.
The employee may be required to lift up to 50 pounds frequently, up to 25 pounds regularly, and up to 10 pounds consistently. Keyboard/computer use and/or repetitive motions are required. While performing the duties of this position the employee is frequently required to bend, kneel, reach, move about and speak.The employee must be able to use appropriate tools and equipment.
SELF is an Equal Opportunity Employer
Job ID: 285955686357359102
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