Grafton, Wisconsin Jobs
Aurora Saint Jobs
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Jobs
Provides, initiates, and prioritizes a variety of complex confidential administrative support, which includes but is not limited to reception, schedule planning and coordination, word processing, document distribution and development, file maintenance, and research/presentation of office related materials. Relieves the department leadership and other staff of administrative details using judgment and discretion to solve a variety of complex office related situations and conflicts and plans/expedites workflow in the office.
Schedules, maintains, and prioritize a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquires related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.
Performs a variety of moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction, or independently. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data.
Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.
May present administrative materials, reports, and information to a group of individuals.
Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records.
Opens, reads, and prioritizes mail, and department documents initiating return correspondence as appropriate.
Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs.
Coordinates the administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.
May act as a resource to other clerical staff such as answering questions on processes/procedures and providing training.Scheduled Hours
Monday - Friday 1st shift
Licenses & Certifications
High School Graduate.
Required Functional Experience
Typically requires 5 years of experience in providing administrative support.
Knowledge, Skills & Abilities
Ability to effectively manage time and priorities.Demonstrated ability to maintain a high degree of confidentiality.Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues.Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership.Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations.Ability to manage data systematically.Demonstrates organizational ability, and attention to detail and accuracy.
Job ID: 2881131124843645245
Grafton, Wisconsin, 53024