Assistant Bookkeeper. Job in Brawley WestCoast-Jobs Jobs Near Me
Brawley, California 92227
$41,600 - $52,000/year
COMITE CIVICO DEL VALLE, INC
"CENTER FOR HEALTH EDUCATION AND PREVENTION"
Bookkeeper Assistant Job Description The Bookkeeper is responsible for recording and maintaining financial records and general office administrative duties. Primary responsibilities include accounts payable and receivable, payroll, bank deposits, reconciliations, prepare quarterly tax filings and other required reporting and perform a variety of clerical duties. The ideal candidate is detail oriented, functions well in a fast paced environment and is a team player.
Reports to : Accounting Department Responsibilities: Bookkeeping:
Maintaining records according to generally accepted accounting principles including the recordation of journal entries, accounts payable, accounts receivable, cash management, and reconciliation of bank statements. Accounts Payable: Monitoring purchase orders and invoices Coding invoices with the proper general ledger information and obtaining approval for payment Checking invoices and ensuring bills are paid in a timely manner Checking credit card statements Maintaining a petty cash account. Accounts Receivable: Billing for goods or services. Preparing grant reimbursement requests Preparing and sending invoices to funders and ensuring they are entered into the proper accounts in the accounting system Contacting funders to make payment arrangements. Payroll, Timesheets and Employee Reimbursements: Collecting employee timesheets and entering them into the payroll accounting - Quickbooks system Monitoring payments to salaried and hourly employees including reconciliations Collecting, monitoring and reconciling paid time-off Processing employee expense reports.
Preparing bank deposits of payments received from funders and other sources Entering payments into the accounts receivable system Reconciling monthly bank statements, researching and correcting any discrepancies Preparing ACH or wire transfers. Taxes: Preparing and submitting payroll quarterly tax filings Clerical: Performs own clerical duties, such as maintaining paper and electronic files, and opening and sorting mail pertaining to the Administration Filing and archiving records Composing and preparing correspondence that is sometimes confidential Contacting and maintaining relationships with funders and vendors through phone, fax, email and letters Ability to back-up the Executive Secretary as required Monitor office supply levels and reorder as necessary Assist with answering of incoming administration and development calls Other duties as assigned
Knowledge, Skills and Abilities Required:
High school diploma or equivalent required; Bachelor's degree in Accounting preferred. Strong work tenure: two or more years of office bookkeeping experience. Experience and interest in internal and external communications, and relationship development. Knowledge in Quickbooks, Microsoft Office (Word, Excel and PowerPoint), and office machines such as fax, copy machine, shredder. Payroll skills and use Quickbooks software; previous experience in accounting and Quickbooks or related programs. A basic understanding of non-profit business operations. Perform job responsibilities in an efficient and timely fashion. Must be able to work effectively and independently in a very fast-paced, team oriented environment. Attention to detail with exceptional level of accuracy. Bilingual English/Spanish with excellent communication skills, both oral and written. A valid driver's license with a good driving record. Background Check.
Full Time (40 hours), hourly, non-exempt position.
$20.00 - $25.00
Health Insurance Retirement Plan 403B Paid Time Off
Monday - Friday
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Physical setting: Office Schedule: Monday to Friday
Ability to commute/relocate: Brawley, CA 92227: Reliably commute or planning to relocate before starting work (Required)