COMITE CIVICO DEL VALLE, INC

"CENTER FOR HEALTH EDUCATION AND PREVENTION"

Bookkeeper Assistant Job Description
The Bookkeeper is responsible for recording and maintaining financial records and general office administrative duties. Primary responsibilities include accounts payable and receivable, payroll, bank deposits, reconciliations, prepare quarterly tax filings and other required reporting and perform a variety of clerical duties. The ideal candidate is detail oriented, functions well in a fast paced environment and is a team player.

Reports to : Accounting Department
Responsibilities:
Bookkeeping:

Maintaining records according to generally accepted accounting principles including the recordation of journal entries, accounts payable, accounts receivable, cash management, and reconciliation of bank statements.
Accounts Payable:
Monitoring purchase orders and invoices
Coding invoices with the proper general ledger information and obtaining approval for payment
Checking invoices and ensuring bills are paid in a timely manner
Checking credit card statements
Maintaining a petty cash account.
Accounts Receivable:
Billing for goods or services.
Preparing grant reimbursement requests
Preparing and sending invoices to funders and ensuring they are entered into the proper accounts in the accounting system
Contacting funders to make payment arrangements.
Payroll, Timesheets and Employee Reimbursements:
Collecting employee timesheets and entering them into the payroll accounting - Quickbooks system
Monitoring payments to salaried and hourly employees including reconciliations
Collecting, monitoring and reconciling paid time-off
Processing employee expense reports.

Banking:

Preparing bank deposits of payments received from funders and other sources
Entering payments into the accounts receivable system
Reconciling monthly bank statements, researching and correcting any discrepancies
Preparing ACH or wire transfers.
Taxes:
Preparing and submitting payroll quarterly tax filings
Clerical:
Performs own clerical duties, such as maintaining paper and electronic files, and opening and sorting mail pertaining to the Administration
Filing and archiving records
Composing and preparing correspondence that is sometimes confidential
Contacting and maintaining relationships with funders and vendors through phone, fax, email and letters
Ability to back-up the Executive Secretary as required
Monitor office supply levels and reorder as necessary
Assist with answering of incoming administration and development calls
Other duties as assigned

Knowledge, Skills and Abilities Required:

High school diploma or equivalent required; Bachelor's degree in Accounting preferred.
Strong work tenure: two or more years of office bookkeeping experience.
Experience and interest in internal and external communications, and relationship development.
Knowledge in Quickbooks, Microsoft Office (Word, Excel and PowerPoint), and office machines such as fax, copy machine, shredder.
Payroll skills and use Quickbooks software; previous experience in accounting and Quickbooks or related programs.
A basic understanding of non-profit business operations.
Perform job responsibilities in an efficient and timely fashion.
Must be able to work effectively and independently in a very fast-paced, team oriented environment.
Attention to detail with exceptional level of accuracy.
Bilingual English/Spanish with excellent communication skills, both oral and written.
A valid driver's license with a good driving record.
Background Check.

Job Hours:

Full Time (40 hours), hourly, non-exempt position.

Pay Rate:

$20.00 - $25.00

Benefits:

Health Insurance
Retirement Plan 403B
Paid Time Off

Schedule:

Monday - Friday

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Physical setting:
Office
Schedule:
Monday to Friday

Ability to commute/relocate:
Brawley, CA 92227: Reliably commute or planning to relocate before starting work (Required)

Experience:
Bookkeeping: 2 years (Preferred)

Work Location: One location