CS Energy, an industry-leading engineering, procurement, and construction (EPC) energy firm, is seeking a highly organized and detail-oriented individual to join our team as a Construction Field Administrative Assistant. In this role, you will be responsible for providing administrative support to our construction team in the field. The successful candidate will be able to work independently, manage multiple tasks simultaneously, and possess excellent communication and interpersonal skills. As a member of our team, you will have the opportunity to be part of a dynamic and ambitious environment where you can make a real impact in the rapidly growing renewable energy industry.
This position is 100% onsite at our construction site in Windsor, CT.
Essential Duties and Responsibilities
Maintains a comprehensive and orderly project file system and ensures the team adheres to the filing process
Sorts, opens, and date-stamps mail daily
Collects and files daily diary notes from Project Management team
Creates and tracks employee identification badges
Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
Accurately enters the payroll daily into payroll system ADP
Processes layoff checks in a timely manner
Completes daily and weekly audits to ensure all craft employees are correctly paid
Ensures all payroll issues are accurately and timely resolved
Timely generates accurate Affirmative Action, EEO, and minority reports
Ensures all office equipment functions properly
Ensures the project team takes weekly equipment meter readings
Accurately and timely notifies Accounts Payable regarding new vendors to ensure they are correctly set up in JDE prior to placing an order
Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant
Copies invoices and back up data for the project files and the monthly client billing
Timely assists the project submittal process including shop drawings and certifications
Assists the miscellaneous copying, typing, and binding of projects for all departments
Accurately and timely types letters, memos, meeting minutes, and other documents
Promptly copies plans and specifications as directed by the Project Team and/or Management Team
Ensures the timely distribution of company information to field workers
Timely posts all company information around the jobsite trailer in an organized manner
Assists the completion of miscellaneous assignments and projects
High School Diploma or equivalent; bachelor’s degree highly desired
A minimum of 2 years of experience providing administrative support
Ability to work 100% at the project site
Previous field, project, and/or construction experience
Excellent communication skills (verbal and written); must be able to communicate effectively in both oral and written form and interface with all departments
Customer and team centric with great people skills
Strong attention to detail with superb organizational skills
Ability to multi-task and work in a fast-paced environment
Ability to maintain absolute confidentiality
Exceptional time management skills with the ability to prioritize
Proficient in Microsoft Suite (Excel, PowerPoint, Outlook, Word, etc.)
ERP system (i.e., ADP) or previous payroll experience a plus
Knowledge of the various types of communication resources (i.e., email, cell phones, voice mail, Interoffice/company paging system, phone/fax numbers, Job phone/fax numbers, etc.)
Willingness to travel to project sites as needed
*All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.
Applicants must be authorized to work in the United States on a full-time basis
CS Energy does not accept unsolicited resumes from individual recruiters and/or third parties in response to our job postings. Any unsolicited resumes become property of CS Energy and we reserve the right to pursue and hire any such candidate.
About CS Energy
CS Energy is an industry-leading renewable energy firm that develops, designs, and builds optimized projects in solar, energy storage, and emerging energy industries, with over 1.5 GW of solar and 300 MWh of energy storage projects installed across the US. CS Energy leverages strong relationships with solar developers, IPPs, utilities, off-takers, suppliers, and landowners to help our customers streamline the project development process, lower project costs, and create value for all stakeholders. Owned by American Securities, a leading US private equity firm, CS Energy has an experienced and committed management team and robust financial backing that enables us to be a trusted and long-term partner for our customers.
CS Energy has achieved its success through attracting and retaining highly talented and motivated people who are passionate about the company’s success. We celebrate diversity in all areas of our company and are very committed to creating an inclusive environment for all employees.
We are committed to doing right by our employees, our partners, and the communities in which we work so that everyone benefits from our efforts. Our company’s vision is based on the following principles: Safety, Quality, Integrity, Collaboration, Execution Expertise and Diversity.
Some of our recent notable team achievements are:
Top Solar Contractors, #1 in New York (Solar Power World 2022)
Best Places to Work in New Jersey (NJBIZ 2022)
Great Place to Work Certified, May 2022-May 2023
Rising Star Under 40, Kevin Magayah (The Cleanie Awards 2021)
Utility-Scale Project of the Year, Rockport Maces Pond (Solar Builder Magazine 2021)
CS Energy is an equal opportunity employer.
CS Energy has great benefits. We provide medical, dental and vision. Life insurance, 401(k) company match plan, EAP, wellness programs and many other optional programs are offered as well.