Executive Officer

Summary This position is located in the Department of Health and Human Services, Assistant Secretary for Administration, headquartered in Washington, District of Columbia. Responsibilities WHAT YOU'LL BE DOING DAY TO DAY As an Executive Officer, you will use your knowledge of and experience in the Office of the Director of Equal Employment Opportunity, Diversity and Inclusion which is located within the Assistant Secretary for Administration organization to optimize business results and customer experience by: Advising the Deputy Assistant Secretary of EEODI and other EEODI management officials in their responsibility for the review of program management and directing the development of plans, methods, and techniques to better use funds, personnel and material resources, and in the development of policies, procedures and practices. Formulating and monitoring the operating budget; monitoring budget activities; coordinating the efforts of staff to ensure organizational budget requirements are met; managing the successful internal execution of the budget, including the monitoring of approved expenditures and benefits, facilities management and support, technology resources and legal requirements; and advising senior managers and/or officials on administrative problems stemming from non-recurring and/or unique budgetary situations. Assessing the need for procurement actions and making recommendations to leadership for meeting those needs and assisting staff in the preparation of Scope of Work statements and other program-specific documentation associated with procurement actions, such as Cooperative Agreements and other awards. Overseeing the advertisement, rating, certification, and hiring process to ensure conformance to requirements established by HHS Human Resources guidelines and the Office of Personnel Management. Conducting continuing position management oversight to achieve full utilization of available resources. Overseeing the need for and utilization of support activities, such as travel, space, facilities management, telecommunications, printing and reproduction, and records, management); negotiates with appropriate officials, on behalf of for these services; and reviewing and authorizes travel requests and vouchers. Representing the Deputy Assistant Secretary for EEODI on agency-wide taskforces, committees and workgroups and with external partners, as needed. Requirements Conditions of Employment Qualifications WHAT WE ARE LOOKING FOR Minimum Qualifications: Must have at least one year of specialized experience, equivalent to the GS-14 level in the Federal service performing at least four (4) of the following: 1) Identifying and integrating internal and external program issues, such as those involving technical, financial, organizational, and administrative factors; 2) Recommending resources to devote to particular projects or to allocate among program segments; 3) Presenting ideas and recommendations while negotiating sensitive, complex, and/or cross cutting issues; 4) Managing a tracking system to monitor the status of various personnel actions/activities; 5) Performing a wide variety of administrative activities while managing multiple priorities. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website Education Additional Information THINGS YOU NEED TO KNOW Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine. Incentives may be authorized; however, this is contingent upon multiple factors, including funds availability. If authorized, certain incentives may require you to sign a service agreement to remain in the Federal government for a period of up to 3 years. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Incentives may include the following: moving expenses, recruitment or relocation incentive; student loan repayment, superior qualifications appointment, creditable service for annual leave for prior non-federal work experience or prior uniformed military service, etc. Bargaining Unit Position: No Research position: No Drug Screening Required: No Special Hiring Authorities for Veterans - https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/ Special Hiring Authorities for Military Spouses - https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/military-spouses/ People With Disabilities (Schedule A) - https://help.usajobs.gov/index.php/Individuals_with_Disabilities Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position. Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.