HomeMississippiMedical Administrative Assist...
Veterans Affairs, Veterans Health Administration

Biloxi, MS

Medical Administrative Assistant - Administrative Officer of the Day - Work From Home

Employment TypeContractor
Date Posted2022-11-22
Direct Apply
Valid Through2023-11-12

Job Description:

Summary Located within the Medical Administration Service at the VA Medical Center in Biloxi, MS, the Medical Administrative Assistant serves as the Administrative Officer of the Day, representing the Medical Center Director and the Business Office on all administrative matters occurring during irregular work hours. The AOD is delegated authority and responsibility to exercise the Medical Center Director's prerogative in medical administrative matters occurring during the tour of duty. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Major duties and responsibilities include: Represents and acts on behalf of the Medical Center Director in (non-policy making) administrative matters Represents management in matters pertaining to the lawful retention of veterans in the medical center Maintains continuity of functions and provides full medical administrative support to clinical and administrative medical center staff Provides technical guidance necessary to meet procedural, legal, and administrative requirements relating to the care and treatment of patients to achieve optimum use of available resources Interprets VA rules and regulations and provides technical assistance in matters including, but not limited to making determinations on legal entitlements to medical center health benefits, eligibility decisions, inter facility transfers and referrals, beneficiary travel, admissions, decedent affairs, bed control, and fee basis Collects veterans' demographic and insurance information, preregisters, registers patients, processes new registrations, and instructs veterans and new applicants on co-pays Processes administrative issues surrounding patient deaths, seriously ill cases, elopements, code blue, suicides, assaults, dead on arrival, homicides, facility or community disasters, etc. Assists clinical staff with medical processes that have social and legal implications, such as procedures for involuntary commitment, orders of protective custody, Fugitive Felon status, reporting abuse and assault cases, and managing unruly or severely disturbed patients Coordinates and schedules medical procedures, tests and activities, at in house clinics and facilities in the community as deemed necessary by on-duty medical staff Serves as the point of contact for after hour notification of patients that are being seen in non-VA emergency rooms or have been admitted to non-VA facilities Responds to inquiries from concerned veterans, families, visitors, law enforcement officials, representatives from private medical centers, Congressional offices, etc. Performs other related duties as assigned Work Schedule: Full-Time, Rotating Ten Hour Shifts, Weekend shifts and Holidays will be required, tour of duty to be determined by supervisor based on organizational needs. Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications TO QUALIFY FOR THIS POSITION AT THE GS-07 LEVEL, YOU MUST HAVE: At least one (1) full year of specialized experience equivalent to the next lower grade level (GS-06) in Federal Service that has equipped you with the knowledge, skills, and abilities necessary to perform the duties of a Medical Administrative Assistant - Administrative Officer of the Day. Specialized experience includes: Interpreting Federal and State healthcare laws; Responding to questions and calls from patients and family concerning services; performing administrative duties in relation to routine and non-routine hospital registration/admission; advising on matters of eligibility as they relate to patient care and treatment; preparing hospital reports; processing patient transfers to other facilities for care/treatment; and independently providing other related administrative support work in a health care facility. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Communication Customer Service Influencing/Negotiating Technical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Physical Requirements: Requires walking throughout the medical center. Occasionally requires lifting objects such as suitcases, clothing, or office supplies. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR *****(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at *****. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Job ID: 8960801636194993123

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