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Wilmington, DE

Office of Sponsored Projects Award Specialist (Remote)

Job Description:

The Research Office of Sponsored Projects (OSP) Award Specialist provides pre-award and/or post-award services to help Nemours research investigators develop and submit grants and other sponsored project proposals and administer the awards after they are received. The OSP Award Specialist acts as a liaison between the PI, Grants Administration, Contracts Manager, Clinical Trials Business Manager, Research Finance and Post-award accounting. The OSP Award Specialist is responsible for providing services in various aspects of the proposal preparation phase, including interpretation of the sponsoring agency's guidelines, budget development, gathering documentation to support sub awards and subcontracts, coordination of required approvals, and regulatory requirements. Incumbent is responsible for the oversight and management of assigned PI research portfolios in terms of reviewing expenditures, reconciling award financials (budget, expense and invoicing), and managing the award closeout process. The OSP Award Specialist I is responsible for helping manage a research portfolio over $6M-$11M in internal and extramural funding/expenditures or up to 60-80 proposals/year and to serve as a subject matter expert within the OSP for problem resolution for PIs, Nemours associates, and external entities as needed.

  • Experience in an academic or non-academic research healthcare organization, grants management, pre-award and/or post-award experience preferred
  • Bachelor's degree required. Master's preferred.
  • Experience with Research Administration (pre-award and/or post award) strongly preferred.

Pre-Award Responsibilities
  • Assist Principal Investigators in developing grant proposals.
  • Advise Principal Investigator and authorized signers regarding potential risks, prepare and collate subcontract documents and if applicable, ensure documents are in compliance with Uniform Guidance terms and conditions and other required federal regulations.
  • Meet with Principal Investigator regularly to provide one-on-one personalized service and to collect and build administrative components of proposal.
  • Assist in developing proposal budget in line with budget justification and commensurate with sponsor and Nemours policies.
  • Assemble complete application and perform preliminary review to ensure error-free submission.
  • Work with Principal Investigator to refine proposals for resubmission, if necessary.

Post-Award Responsibilities
  • Manage funded projects, including Clinical Trials, in compliance with Nemours policies and standard operating procedures; when applicable, with consideration to external audits according to OMB (Office of Management and Budget), Federal Acquisition Regulations (FAR), and other federal and state guidelines.
  • Create study set up and award management
  • Responsible for post-award services including, day-to-day budget financial management, analyze agreements and grant awards to determine administrative restrictions.
  • Review and monitor subcontracts; create and maintain records of Research Subcontracts (RSUB) Purchase Orders (PO) for subrecipient PI invoice review and approval.
  • Partner with Post-Award Accounting and Research Finance on study set-up and financial reporting as well as closeout.
  • Ensure timely submission of the technical progress reports or deliverables by principal investigators in accordance with grant guidelines or contract provisions
  • Serve as a first line resource for Principal Investigator pre-award, award management, and post-award services.
  • Notify stakeholders of completed submissions, financial status, concerns, close-outs, etc.

Job ID: 4976484742432933034

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