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University of Washington

Seattle, WA

POST AWARD PROGRAM OPERATIONS SPECIALIST

Location7724 35th Ave NE, Seattle, Washington 98115
Employment TypeContractor
Date Posted2022-09-07
Direct Apply
Yes
Valid Through2023-06-13

Job Description:

Req #: 209586

Department: SCHOOL OF NURSING

Posting Date: 07/08/2022

Closing Info: Open Until Filled

Salary: Salary is commensurate with education and experience

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academi-staff-20210208.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Office for Nursing Research (ONR) supports the UW School of Nursing’s (SoN) research mission to advance nursing science. UW is among the top ranked Schools of Nursing in research funding from the National Institutes of Health (NIH), with six centers of excellence and more than 150 active and pending research projects. The Office for Nursing Research serves more than 60 SoN faculty providing statistical and methodological consultation, grant support and resources, and laboratory testing services. This position will provide program direction for our Laboratory Testing Services contributing substantially to the strategic planning and development of our rate proposal and facility operations, ensuring financial processes are conducted in compliance with Recharge Center policies. This position also provides valuable support to overall operations in the ONR including budget and resource management and contributing to ONR efforts towards anti-racism in nursing research by supporting workshops, seminars, and resource libraries RESPONSIBILITIES: Post Award Summary: The Grant and Finance Specialist will work closely with the PI and SoN units to independently manage the administrative functions for their team’s portfolio of awarded grants and sponsored projects on behalf of the SoN (e.g., mange grant budgets; ensure grant, contract and research sub-award agreements are executed in a timely manner; mange administrative details of research sub-awards with various external institutions). They will also lead the administrative aspects of winding down and closing of sponsored projects in their team’s portfolio. • Skillfully facilitates PI needs as a liaison to other SoN and UW campus partners including SON HR and Payroll, the SON Business Office, and Space and Facilities (e.g., recruitment of study staff, adjusting FTE based on projections, layoff notifications, coordination of purchasing needs) • Manage transitions of grants and contracts to include start-up activities and spending down/closing activities. Ensure efficient transitions, completeness, compliance, and final reporting. • Independently manage multiple sponsored projects for a portfolio of 15-25 principal investigators assuring that all financial transactions are allowable, allocable, and reasonable • Perform variance analysis of budgets and expenditures and resolve discrepancies • Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices. Implement, monitor, and manage budgets • Work through the administrative details of research sub-awards with various institutions domestically and internationally. Facilitate sub-award set up within the UW and ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented • Interact with UW Grant and Contract Accounting Staff on post-award management issues including ensuring correct application of indirect costs and financial close-out activities at the end of grants • Plan for winding down and closing of project; including monitoring expiration & final action dates (FAD), ensuring expenses are posted in the US financial system by FAD, notify GCA of any late transactions, closeout of subawards • Ensure cost-share processing, as appropriate. • Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting advance budgets, extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), funding agencies (NIH, HRSA, foundations, etc.) as well as academic offices. Prepare and route electronic and paper forms to resolve related questions. • Oversee and complete grant transfers from other institutions to SoN as necessary Sponsor and Internal Reporting for Grants and Contracts Summary: The Post Award Program Ops Specialist will regularly meet with PI to ensure accurate effort reporting and project spending, forecast needs and prepare sponsor reports. They will liaise between the PI and SoN and campus units and external collaborators to expertly facilitate administrative support. • Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports. Provide financial information as required and assists with technical writing. Keep PIs abreast of deadlines and reporting requirements. • Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators. • Meet with principal investigators to review project plans and projections. • Ensure timely and accurate completion of faculty effort certification report. • Manage the subcontracts thru ARIBA system (i.e., monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact. • Administrative Duties • Manage ticket system, electronic files, and other documentation, and use technology for efficiency and compliance. • Conduct ongoing review of existing procedures and develop new approaches as needed. • Review and approve grant expenditures and purchases in ARIBA while verifying funding and compliance. • Ensure effort is allocated according to award during set up and maintain costing allocations for PIs and supporting staff throughout the project by communicating changes to SON Payroll • Request/initiate Journal Voucher transfers as needed • Inform Research Administration Manager on status of research activities and issues on a regular basis. • Identify HR-related actions related to close out of awards • Research, lead and delegate special projects as needed. • Other duties as assigned. MINIMUM REQUIREMENTS: • Bachelor's Degree in related field • four years of experience working with federally funded grants and contracts Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS: • Experience managing projects or supervising people • Intermediate to advanced computer skills with MS Excel and experience with a variety of software products. • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Job ID: 2129181250734853301

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