Role Overview
Wood Environment & Infrastructure is seeking a Receptionist / Administrative Assistant to support our Materials Service Line in Phoenix, AZ. This is a full time position working Monday through Friday 7:30am to 4:30pm. Some overtime may be required.
Key Responsibilities
Responsible for answering multiple phone lines, transferring phone calls, updating phone and office lists, distributing mail, and conference room scheduling
Answer and screen telephone calls, handling inquires or directing caller to the appropriate information source
Receive deliveries for FedEx, UPS, etc.; Back up for FedEx shipping and Pubs when needed
Assist managers and office administrator with special projects; Handle routine, more complex inquiries and information requests
Make reservations for lunch and dinner meetings, order food for office meetings, setup and brake down for meetings; Assist guests with tasks as they arise
Prepare and process paperwork for overhead office invoice payment
May assist in proposal preparation and support other clerical duties
Other duties to include mail, shipping, copying, report collating, binding and filing
Excellent phone answering skills and friendly customer service skills
Professional demeanor with co-workers, visitors, clients and vendors
Excellent verbal, written and interpersonal communications skills
Self-starter with excellent organizational skills and attention to detail
Demonstrated ability to work in team situations with multiple priority management
Ability to handle confidential and sensitive information in an appropriate manner
Must be proficient in Microsoft Word and Excel
Flexibility to work outside normal business hours as required
Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy
Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Published Position Title: Receptionist / Administrative Assistant
Requisition ID: 2022-108696
Name: Staff / Permanent
External Company Name: Wood Plc
External Company URL: http://www.woodplc.com/