Join us and apply today as a Receptionist!
The Gulf Coast Village Campus is part of Volunteers of America National Services, which serves as the Housing and Healthcare affiliate of the Volunteers of America parent organization.
About the job: Processes and produces the work necessary for efficient operation of the Executive Office of Gulf Coast Village while interacting with the visiting public... residents, resident families and staff of the community. Provides executive-level assistance to the Senior Executive Director and Associate Executive Director. Responsible for project and process management as directed by the Executive Directors.
High school diploma or general education degree (GED) required.
One to three years related experience and/or training; or equivalent combination of education and experience in an executive office setting highly desired.
At least one year of supervisory experience, including hiring, training, developing, evaluating and counseling staff.
Associate's degree preferred.
Participate in community hospitality and customer service initiatives.
Attend management education training sessions.
Make recommendations for streamlining processes to improve community operations and the efficient functioning of the Executive Office.
Organize and maintain administrative, legal, and contract files, draft and prepare correspondence for signatures.
Manages calendars for the Executive Leadership team. Greets scheduled visitors and directs to appropriate area or person.
Arranges and coordinates travel schedules and reservations.
Coordinate and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings for Gulf Care, Inc. and Gulf Coast Village Foundation. Facilitate meetings as needed.
Coordinate information necessary for Administration, Corporate, Legal, and other entities as defined.
Works closely with Concierge and serves as back-up management of Concierge associates and services in the absence of the Resident Director.
Manage policies and procedures for Gulf Care, Inc.
Performs other duties as assigned by the Supervisor.
At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations’ shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.