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The Regulatory Coordinator performs multiple tasks in order to meet compliance requirements in research. This position will be overseeing clinical research regulatory requirements for the department. The Regulatory Coordinator will provide support in managing clinical trials for the department. The Regulatory Coordinator is to be responsible for clinical studies through the regulatory portion of the trial submission process to maintaining the regulatory integrity of assigned clinical trials from approval to closure.  The Regulatory Coordinator instructs and advises other staff in regulatory/compliance issues and collaborates with investigators to resolve all regulatory inquiries.



Consults with and/or provides advice regarding regulatory documents and/or processes related to clinical trials conduct.

Serves as the regulatory subject matter expert through all phases of a clinical study.

Serves as a lead and mentor to other clinical research staff to include the execution of new initiatives and process improvement.

Develops and/or revises regulatory policies and procedures.

Preparing and submitting clinical research trial packets to the Institutional Review Board.  Performance of this duty requires the Regulatory Coordinator to write a scientific (technical) abstract of the research project prepare a consent form and draft a lay summary of the project in terms understandable to a non-scientist.

Ensuring proper regulatory compliance in accordance with ICH-GCP guidelines.

Drafting and revising departmental regulatory procedures.

Developing protocols with principal investigators and providing recommendations on research plans relating to drugs devices and medical procedures which entails reviewing and understanding scientific literature and incorporating that information into the written protocols and recommendations. 

Coordinating submission of Investigational New Drug and Investigational Device Exemption applications.

Preparing regulatory approval applications and responding to stipulations to ensure approvals.

Participating in and conducing Study Initiation Visits and Interim Monitoring Visits.

Reviewing and maintaining Regulatory Binders (FDA Form 1572 Financial Disclosure Form CLIA CAP)

Assisting with training of clinical research staff on regulatory protocols of various clinical trials

Serve as the departmental regulatory expert through all phases of clinical trials.

Initiates and leads special projects to include process improvement and regulatory training.

Ensures proper regulatory compliance in accordance with sponsoring agency requirements.

Liaises with sponsors investigators and team members providing trial information and updates as required in written oral and meeting format adhering to appropriate timelines.

Develops protocols with the Principle Investigator and provides recommendations on research plan.

Coordinates and facilitates the submission of Investigational New Drug (IND) and/or Investigational Device Exemption (IDE) applications.

In collaboration with the Principle Investigator interprets protocols and creates consent documents needed for clinical research study.

Prepares regulatory approval applications respond to stipulations and shepherd applications and correspondence through the processes until approvals are obtained.

Participates in Study Initiation Visits and Interim Monitoring Visits

Maintains study specific regulatory binder.

Performs other duties as assigned.


Other information:


Bachelor?s degree in health-related or scientific field is required.

Sound knowledge of all federal local and state guidelines pertaining to Clinical Research.

Must be an independent person who is capable of making sound judgment pertaining to regulatory issues and have the ability to work independently within the scope of the job requirements.  

Strong-self-starter interpersonal skills and influence are necessary

Team-oriented with excellent oral and written communication skills

Strong problem-solving skills

Excellent self- management and organizational skills


Computer skills in Microsoft office

Comprehensive knowledge of FDA guidelines

Must be proficient in various database applications

Ability to foster smooth communications and teamwork among clinical research faculty fellows and staff as well as external organizations necessary

SoCRA (Society of Clinical Research Associates) certified or eligible within 18 months of hire


 3-5 years in direct clinical trial administration experience or relevant clinical development and regulatory experience

Understanding of compliance requirements with federal state or local programmatic regulations are necessary


This position is a sedentary position.  One must be able to transport paperwork to another building (sometimes up to 10 lbs.) at one time. Bending and stooping may also be requirements for filing of paperwork. Standing to copy may also be required.


This position requires a quick-thinker who can independently make basic and sometimes complex decisions pertaining to the completion and transmission of required regulatory documentation to internal departments as well as external agencies including but not limited to study sponsors local and federal agencies.  The candidate should be able to answer protocol regulatory inquiries from researchers and physicians as well as from the local Institutional Review Board. This person should also be able to work with outside monitors and work independently.  He/she should be able answer inquiries related to regulatory issues and if not known communicate with the correct person to determine the answer.




Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.


Location: Rhode Island Hospital USA:RI:Providence


Work Type: Full Time


Shift: Shift 1


Union: Non-Union

Job ID: 8397510412295956365

This job is located in

Providence, Rhode Island, 02903

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