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Calibration Laboratory LLC

Calibration Laboratory LLC

Merrillville, IN

Administrative/Office Assistant

Merrillville, Indiana Jobs

46411 Jobs

Calibration Laboratory LLC Jobs

Executive Secretaries and Executive Administrative Assistants Jobs

office operations

office administration

administration

database

distribution

editing

basic

training

education

office management

accounting

5/16/2022

$50,669 - $61,929

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MassMutual

MassMutual

Boston, MA

Executive Assistant - Work From Home

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RESPONSIBILITIES

· Calendar management for assigned leaders: accept/decline, establish intimate knowledge of meeting requests in order to prioritize and make decisions on behalf of leaders, and proactively resolves calendar conflicts

· Budget liaison (reports provided to budget coordinate which contains information on invoice/vendor management for teams)

· Prepares and submits invoices/expenses; reconciles and manages department purchase card

· Schedule meetings, conferences and events; interface with other administrative support staff to coordinate schedules, reserve appropriate conference rooms, catering orders, prepare room and required materials for meetings’ needs.

· Prepare meeting agendas and take minutes at meetings to circulate action items for follow-up

· Compose and maintain reports and documents with little input required

· Finalize high-level materials; review, edit, format semi-final draft materials prepared by leaders (e.g. communications, letters, PowerPoint slides, Excel exhibits) to produce a polished final product.

· Provide program/project-related support as needed

· Proactively identify communication needs across the business

· Draft correspondence on behalf of leader and/or department with minimal input

· Respond to inquiries (both written and verbal) as needed

· Order supplies and company items needed by co-located and remote employees

· Proactively identify facility, equipment, and system issues; Submits service requests for equipment and system issues; Submits MAC requests as needed

· Participate in ad hoc projects

· Create presentations, spreadsheets, and templates with limited assistance

· Build and maintain systems and processes as needed to address business needs

· Schedule detailed travel arrangements

· Support with physical technology needs, including but not limited to all desktop, laptop, mobile, conference room AV and phone needs

· Assist with general office needs as well as coordinating onboarding for new team members

· Assist with larger group initiatives as needed

· Partner with peers and colleagues to ensure adequate support for the leaders

BASIC QUALIFICATIONS

· At least 5 years relevant experience providing administrative support to leaders and teams. May have significantly more experience.

· Demonstrated ability to effectively interact with all levels of employees and management. Able to maintain a high level of confidentiality

· Able to produce ad hoc reporting

· Deeply detail-oriented and possess strong communication and organizational skills

· Proven ability to handle multiple tasks

· Dedicated and take initiative

· Self-starter with a strong sense of ownership and involvement

· Able to seek clarification or assistance when needed

· Desire to work as a true partner with leaders and their teams and can anticipate their needs

· Collaborative approach, performs routine administrative support proactively and demonstrates openness to provide assistance as urgent situations or ad-hoc needs arise

· Strong ability to prioritize

· Strong ability to work autonomously in a collaborative environment

· Ability to make discretionary decisions within reason

· Prior working knowledge of both Ariba and Concur system applications

· Demonstrated experience working with advanced versions of Microsoft Office suite (Word, Excel, PowerPoint, etc..)

· Ability to leverage technology - PowerPoint, Microsoft Office, Outlook, Concur, Teams, Slack, Zoom, Jira, Ariba, Box.com

· Knowledge of Lean Management (Huddle Boards, Operational Metrics, etc.)

· Authorized to work in the United States without sponsorship now or in the future

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PREFERRED QUALIFICATIONS

· Bachelor’s Degree preferred

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MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply. Note: Veterans are welcome to apply, regardless of their discharge status.

If you need an accommodation to complete the application process, please contact us (*****) and share the specifics of the assistance you need.

Job ID: 1134226367229911794