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WHITE BEAR LAKE, Minnesota

Court Clerk

Court Clerk

Center City, MN, MN

Court Operations Supervisor - PICK (Chisago) Government Pension Jobs - Work From Home

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The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. 

 

The Tenth Judicial District, which includes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for a full-time Court Operations Supervisor to join the Chisago County Court Administration team in Center City, MN.

 

A Court Operations Supervisor provides direct supervision to employees in a Court Administration office and unit. This position has the authority to undertake a majority of the following supervisory functions in the interests of the employer: hiring, transfer, suspension, promotion, discharge, assignment, reward, or discipline of other employees, direction of the work of other employees, or adjustment of other employees' grievances on behalf of the employer. Work may include or require the ability to perform court clerk duties. Work is highly independent and is frequently coordinated with other locations with the region (Pine, Isanti, Chisago, and Kanabec counties).

 

This position is classified as a Court Operations Supervisor and located in the Chisago County Government Center at 313 North Main St. Center City, MN 55012, with the possibility of a remote or hybrid work environment. Core business hours are Monday-Friday, 8:00am-4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.

 

The Minnesota Judicial Branch cares about and invests in our employees. Our comprehensive benefits package includes health and wellness benefits, ten paid holidays, paid vacation leave, paid sick leave, professional development opportunities, and tuition reimbursement. The employee-paid premium for a full-time employee with single coverage is only $37.74/month for the Minnesota Advantage Health Plan and $13.50/month for the Dental Plan.  To learn more about the benefits we offer, go here and click on the Employee Benefits tab.  

 

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. To learn more about working for the Minnesota Judicial Branch, watch this video.

Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed.
 
  • Processes and directly supervises the processing of all family and child protection case filed within the PICK Counties and matters relating to maintenance of financial control over receipts and disbursements and special accounts. Assigns, directs, supervises, and coordinates the work of all staff making provisions for hiring of staff and provides training or makes provision for training of staff. Provides employee and team development opportunities, staff motivation, and performance management of staff.
  • Directs the workflow to ensure that work is customer focused, accurate, and distributed, that priority work is handled promptly and that deadlines are met.
  • Develops, recommends, memorializes in writing, and implements new policies and procedures to comply with current statutes and regulations as they pertain to the court; and simplify work processes so that the office operates more efficiently.
  • Provides orientation to new staff members regarding new pertinent rules and legislation and updates appropriate manuals for current use.
  • Interprets statutes, rules and orders and provides recommendations on procedural questions to attorneys, subordinates and the general public.
  • Participates in and supervises all functional areas of court involving case intake, case management, specifically in the family and child protection areas but maybe asked to assist in the other division such as civil/probate and criminal/juvenile; supervises the preparation of court orders, bonds, judgments, and warrants; prepares or supervises the preparation of court calendars and various dockets.
  • Prepares or supervises the preparation of and timely dispatch of statistical reports, state and county financial reports as may be required. Reviews Minnesota Court Information System (MNCIS) case exception or related operational reports and implements corrective actions.
  • Maintains employee personnel records and payroll; responsible for purchasing activities, inventory, equipment maintenance, and the management and disposition of court records.
  • Performs a wide variety of complex court clerical and supervisory clerical assignments; reviews and processes legal documents, assures completeness and accuracy of court records; schedules cases, may be responsible for a specialized case processing activity such as preparing appeals; answers procedural questions for staff; works with the court administrator, supervisors from other court units, and subordinate staff.
  • Manage jury programs, financial responsibilities, and facilities.
  • Serve on local, district and state committees and workgroups.
Minimum Education and Experience: Any combination of training and work experience which indicates possession of the knowledge, abilities, and skills listed below.

  • Graduation from an approved high school or vocational school, considerable experience that would be obtained through at least 3 years of experience as a Court Operations Associate and some supervisory experience; or a combination of equivalent education and experience.
Minimum Knowledge, Skills and Abilities: 
  • Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court. 
  • Thorough knowledge of the organization, operations, functions, and scope of authority of the court. 
  • Considerable knowledge of effective supervisory and management techniques. 
  • Ability to understand and follow oral and written instructions. 
  • Ability to make work decisions in accordance with law, regulations and departmental policies and procedures. 
  • Ability to plan, assign, and supervise the work of subordinate employees engaged in a variety of court activities and working bot in person and remotely.
  • Ability to express ideas concisely and clearly, both orally and in writing. 
  • Ability to use independent judgment to make decisions in the absence of the Court Administrator.
  • Demonstrated skill in problem solving and multi-tasking while remaining approachable and flexible and showing attention to detail.
  • Strong organizational and time management skills and demonstrated ability to meet deadlines 
  • Ability to establish and maintain effective working relationships with others while maintaining a positive and professional demeanor 
  • Ability to address conflict situations with staff and customers productively 
  • Ability to communicate and work effectively with all levels in the organization and local operations. 
  • Possess excellent computer skills and can easily learn new technology and new processes.  Including a strong working knowledge of Microsoft Office, MNCIS, Electronic File and Services, ability to troubleshoot basic technical issues. 
  • Ability to maintain a variety of complex records and prepare reports from such records. 
  • Ability to provide feedback and coaching to accommodate diverse learning styles and personalities. 
  • Demonstrate excellent accountability and reliability in past positions. 
  • Ability to inspire change and be proactive with workloads, job assignments, new procedures, different computer systems, court trends, and priorities as needed. 
  • Ability to be versatile and resourceful in addressing division needs while keeping in mind that certain information is sensitive in nature and needs to be handled appropriately
Preferred Qualifications:
  • Paralegal or Associate's degree, or Bachelor's degree in Criminal Justice, Political Science, Business Administration, or a related field. 
  • Participation in Judicial Branch training and education programs 
  • Other training and education in organizational management, communication and leadership
Working Conditions 
Work is performed primarily in an office-setting, a public counter and/or in a courtroom.
 
Physical Demands
Work is essentially sedentary with occasional walking, standing, bending, and carrying items less than 25 pounds such as papers and files. Some positions may require periods of extended sitting, standing, use of telephones and office equipment, and use of computers to enter and retrieve data. Some positions may require standing on a ladder to retrieve files from high shelves.Instructions to Apply:
Please apply for this position online by clicking the Apply link near the top of this page. (For instructions on creating and submitting your online application, click on the How to Apply link in the left-hand menu at the top of this page).
 
All employment offers may be rescinded if the required criminal background check identifies job related convictions.
 
To ensure the health and safety of all judicial officials and employees, the Minnesota Judicial Branch follows recommendations from the Centers for Disease Control & Prevention (CDC) regarding COVID-19 and related mitigation efforts. Effective November 1, 2021, all Minnesota Judicial Branch judicial officers and employees are required to disclose their vaccination status which includes an option, choose not to disclose. Individuals hired following this date will be required to disclose their vaccination status. 
 
Interviews will be held the week of January 24, 2022.

Contact Information:
Please contact the Tenth District Human Resources Department with questions regarding this posting via email at *****/a>.
 
It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at
*****.
 
The Minnesota Judicial Branch is an Equal Opportunity Employee.  It is the policy of the Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Job ID: 1076470040504931212