HomeIllinoisSECRETARY (OFFICE AUTOMATION)
Air Mobility Command

Scott AFB, IL

SECRETARY (OFFICE AUTOMATION)

LocationScott AFB, Illinois 62225
Employment TypeContractor
Date Posted2022-11-22
Direct Apply
Yes
Valid Through2023-09-28

Job Description:

Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant, performing various technical, non-technical, and complex administrative and clerical duties in support to the Command Surgeon, the Reserve Mobilization Assistant, and the Air National Guard Mobilization Assistant. Responsibilities Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Director/Deputy Director's signature or coordination. Receives and screens telephone calls and visitors. Receives all visitors and telephone calls to the Director or Deputy Director. Visitors and telephone calls include those from General Officers, other Services, other distinguished visitors, contractors, community leaders, and the general public. Maintains Director's and Deputy Directors calendars, making appointments and coordinating meeting arrangements, schedules meetings and/or conferences including those involving staff from outside the immediate office based on a personal knowledge of their schedules and current issues. Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Performs other clerical and administrative work in support of the office/organization. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets. Requirements Conditions of Employment Qualifications This is an internal announcement and is open to current, permanent, Air Force employees located within the local commuting area of Scott AFB, IL only. All other applicants that apply will be considered outside the area of consideration (IAOC) and will not be considered for this vacancy. In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes performing duties, priorities, commitments, policies, and program goals of the organization sufficient to perform non-routine assignments, interpreting new instructions and procedures or locating and summarizing information from files and documents that requires recognizing which information is, or is not, relevant to the issue at hand and independently noting and following up on issues and commitments made at meetings/conferences/briefings; Knowledge of various office automation software processing procedures and function keys to produce a wide range of documents that often require complex formats such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases, spreadsheets, or PowerPoint presentations. Knowledge of the nature and capability of different software packages and the integration compatibility among different software types; Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, briefings and transcribed material. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-­grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, location and assembling information for various inquiries/reports/briefings, maintaining files/records, and making and preparing travel arrangements. 2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence, reports, and briefings. 4. Knowledge of various office automation software programs, tools, techniques to support office operations and provide a variety of documents such as letters, reports, spreadsheets, databases, graphs, and briefings. 5. Skill in typing: a qualified typist is required. 6. Ability to locate, assemble, and compose information for reports, inquiries, and non-technical correspondence; Ability to plan, organize work, and meet suspense's. Ability to communicate effectively, both orally and in writing. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Additional Information Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected at the full performance level and placed at the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. Direct Deposit: All federal employees are required to have direct deposit. If you are unable to apply online, view the following link for information regarding Alternate Application. The Vacancy ID is *****. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and restriction from the workplace. If you have questions regarding this announcement and have hearing or speech difficulties click here.

Job ID: 869781072417258135

Scott AFB, Illinois Jobs

62225 Jobs

Air Mobility Command Jobs

Office Clerks, General Jobs

principal

office

office assistant

technical

surgeon

correspondence

materials

director

service

community

schedule

One Click Easy Apply with Gigzio

by clicking on apply, you agree to our
Terms of Use and Privacy Policy