Cedar Sinai

Cedar Sinai

Los Angeles, CA

Senior Administrative Assistant Cedar Sinai Jobs

Los Angeles, California Jobs

90011 Jobs

Cedar Sinai Jobs

Executive Secretaries and Executive Administrative Assistants Jobs

$50,669 - $61,929

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Align yourself with an organization that has a reputation for excellence! Cedars Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year. This annual award recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We provide an outstanding benefits package, along with competitive compensation. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals.

What will you be doing in this role?

Working under direct supervision of the Executive Director, the Sr. Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments, and itineraries.

Duties and Responsibilities:

  • Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
  • Distributes and disseminates information within the department and/or unit.
  • Orders supplies and arranges for equipment maintenance.
  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
  • Establishes and maintains an internal filing system.
  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Additional duties and responsibilities:

Department of BMS-CNSM - Working with the Administrative lead (Res. Operations Associate), will act as primary Kronos editor to the Center for Neural Science and Medicine (CNSM) staff. Will be PeopleSoft e-procurement contact for some of the CNSM Lab groups as needed.  
Other primary functions: coordinating standing weekly and monthly meetings; including acting as host for virtual meeting on various platforms (MS Teams, Zoom and Webex). Will need to take detailed notes for meetings as requested by ROA or PI/Faculty.

Academic Affairs-Exec. Director Support - Will support calendars/meeting coordination as needed. Assist with PeopleSoft e-procurement as requested. May assist with Concur, Service Center and other requests as needed.

 

Job ID: 373296353664705541

This job is located in

Los Angeles, California, 90011

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