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University of Florida

Gainesville, FL

Univ Registrar Svcs CRD I (Scheduling & Curriculum ) Education Jobs

LocationGainesville, Florida 32608
Employment TypeContractor
Date Posted2022-08-11
Direct Apply
Valid Through2023-08-26

Job Description:

Univ Registrar Svcs CRD I (Scheduling & Curriculum )

Job No: 524579
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: ***** - EM-OFFICE OF REGISTRAR

Job Description

Classification Title:

Univ Registrar Svcs CRD I

Job Description:

The functions of a Registrar's Office have developed into some of the most important administrative responsibilities in higher education. The Office of the University Registrar is responsible for developing, administering, and monitoring academic policy, records management, registration processes, classroom and examination scheduling, enrollment planning and student information technology. Comprehensive automated systems support almost every function and process. All staff must utilize these systems to perform their duties.

The Coordinator I reports to the University Registrar Services Coordinator III in the Scheduling and Curriculum area. Primary responsibilities include ad hoc event scheduling, assisting with preliminary scheduling, supporting the current schedule of classes, exam processing and supervision of student assistant staff members.

Manages the ad hoc event scheduling process by reviewing and processing non-academic requests for room usage of university classroom space, utilizing the provided software solutions. Assists with the during term and final exam scheduling processes. Provides guidance and instruction to student assistant employees to process and check the ad hoc event scheduling workload.

Assists the Assistant University Registrar with the Schedule of Courses development and maintenance processes which includes: processing and managing of academic calendars, editing and distribution of scheduling materials, editing and distribution of instructional materials, working with college and department coordinators to ensure access to the scheduling system, preparing files for future terms, working with technical support staff to run processes for upcoming terms, contacting departments to ensure deadlines are met, and answering department questions. Reviews and processes requests for updates to sections.

Maintains scheduling, curriculum and registration data by adding, updating and deleting records in interactive software solutions. Helps to maintain the curriculum inventory file which provides the authority for teaching each of the over 8,800 approved courses which lay the foundation for the development of the Undergraduate and Graduate Catalogs.

Reviews edit lists throughout the Course Development cycle and contacts departments to resolve those errors. Assists the Assistant University Registrar with the collection and the analysis of data relating to university space and facility utilization resulting in the publication of the termly Schedule of Courses. Assists with university-wide institutional research and statistical requests. Performs data analysis to provide appropriate statistical records to the Division of Enrollment Management. Provides support and feedback for updating web sites as well as creating and publishing data used by university administrators.

Provides direct informational service and support via email, phone, etc. to university staff, faculty, and students by evaluating and responding to inquiries regarding the previously listed responsibilities. Cross-trained to assist in all areas of the office during peak periods. Continually reviews internal procedures, systems, and recordkeeping methods with the intent to streamline and improve. Assists with research by providing information for the completion of reports, projects, and correspondence. Performs other related duties as assigned by supervisor.

Directly supervises area student assistants, managing time approval, developing daily task assignments, and evaluating performance.

Expected Salary:

$35,568 annually

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:

Ability to establish and maintain professional and effective working relationships with others; ability to supervise.

Knowledge of effective written and oral communication; ability to articulate and interpret information.

Ability to comprehend and interpret university and Registrar policies, procedures, and academic regulations.

Ability to establish work priorities and coordinate the timely completion of work assignments; strong organizational skills.

Ability to work independently, exercise good judgment, and work with minimal supervision.

Ability to maintain objectivity and confidentiality.

Proficient using Microsoft Office Suite.

Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:

1. Cover Letter

2. Resume

3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.

Health Assessment Required:

Advertised Salary:

Minimum Requirements

Preferred Qualifications

Special Instructions to Applicants

Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524579/univ-registrar-svcs-crd-i-scheduling-curriculum

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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Job ID: 1893076128898910156

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